How do I apply and FAQs

If you would like to participate in the Museums and Collections Projects Program (MCPP) then please complete an Application form

Once your application is received, it will be reviewed and you will be contacted by the Program's Coordinator. If you require further information on the projects/Program please contact:

Helen Arnoldi
Museums and Collections Projects Coordinator

T: +61 3 8344 3103


Is there a closing date for applications?

For most of the projects, applications are accepted twice yearly to align with the semesters. A new Projects List is accessible via our website at the start of each academic year and is updated for second semester and the majority of projects are assigned at these times. Occasionally new projects will be added to the Projects List during the year, and in some instances, applications will be accepted at other times. Once assigned, project start times are negotiated directly between the collections staff and the student, and so may commence at any time throughout the year. It is recommended that you speak to the Program Coordinator for more information. If you miss out on a particular project, it is possible to go on a waiting list for similar project opportunities, in which case you would be contacted should a suitable project become available.

What types of projects are available and with which collections?

Each year the MCPP offers a diverse range of projects that may include cataloguing, documentation and digital access, preventative conservation, research and interpretation, public programs, exhibition development and significance assessment. New projects are developed and listed at the start of each semester along with project position guides which can be accessed via the Project List on the MCPP website. Projects are offered from a selection of the University’s 30 plus cultural collections including the museum, archive, library and science collections.

How much time do I need to commit to a project?

Projects generally require an approximate time commitment of one agreed on day per week over the course of the project. While project duration can vary, they are usually designed to be completed within a 12 week timeframe.

I am interested in more than one project – can I apply for several?

Yes, we would recommend that you apply for several projects that are of interest, as there can be strong demand for project places. By listing preferences on your application, it gives us a better idea of your interests and the type of skills you are hoping to develop.

When would I need to be available to work on the project?

So that you can be supported by professional collections staff and have access to the collections, the majority of projects are usually worked on during business hours on weekdays. Some projects such as research-based projects and those that have been developed as virtual placements may be worked on at other times, but will still require some availability during normal business hours in order to attend meetings.

The project I am interested in is no longer available – what can I do?

You can apply for other similar projects on the Projects List by submitting an updated application form. In some cases, it is possible to go on a waiting list for similar projects with a collection, and should a suitable project become available you will be contacted about the opportunity.

I would like to do a cultural collections project for my internship/industry placement subject for course credit – is this possible?

Yes, many students have worked on one of the Museums and Collections projects for their internship or industry placement subjects. As the application process can take a little while and demand for projects is high, it is advisable to plan ahead as the submission of an application does not guarantee a project place. We would recommend that you plan internship subjects at least the semester prior to when you wish to commence your subject requirement.

Who can apply to work on one of these projects?

The projects in this Program are open to currently enrolled students from the University of Melbourne. Recently the delivery of the Program was reviewed, and it has had a strategic alignment with the aspirations of the new Advancing Melbourne 2030 Strategy; putting Students at the heart of the University, the Student Life Strategy; to enhance the quality of the undergraduate learning experience, and the Scholarly Information Futures 2020-2025; learning opportunities for students; Involve University community in creating and managing scholarly information. To maximise the outcomes for students, and to enhance student experience, these opportunities are currently available only to enrolled University of Melbourne students. In 2021 the Program’s focus will be on students who have a requirement to undertake an internship subject for course credit, or who wish to pursue a volunteer placement to complement their studies and develop professional skills and experience.

When will I find out if my application has been successful?

Once received and applications close, your application will be reviewed, and you will be notified of the outcome shortly after that time. If a suitable project is available that matches your interests and you are shortlisted for a project, you will be contacted by the Program's coordinator. Depending on the time of year, the time taken for this review process will vary, so please factor this in if you would like to complete a project to satisfy a course requirement eg. internship subject.

Is there any payment involved?

There is no payment involved as all the projects in this Program are voluntary. You will receive training specific to your project and ongoing mentoring and support on your project from collections staff. The projects represent a mutually beneficial experience - for students, the opportunity to complete an internship for course credit, or to develop vocational skills and enrich a study program by working closely with a collection is invaluable. The experience is further enhanced through networking opportunities and making contacts with professional people in the cultural heritage sector. The projects also have real value to the collections contributing to their long-term management and ensuring they continue to be an accessible, relevant and dynamic resource.